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Virtual Office
Information has a built-in COLD module. With the COLD module the
user can import computer reports from mainframes, minis, or from
other PCs directly into the system. Automatic indexing of the COM
report is done by ten user-defined fields. The report is split and
stored into a specific folder within the system.
A scanned
file imported into Virtual Office Information is compressed using
industry standard CCITT Group IV compression to give the maximum
yield of the storage media by reducing the scanned file size. The
decompression is performed in software and does not require special
hardware. The system rapidly decompresses the files as they are
being viewed.
The system
has the capability to archive on various types of media, including
magnetic, optical, and CD. Archiving on the optical media is performed
in an unattended mode without operator intervention. The system
advises available space on the optical media and compares it to
the amount of data being archived. It informs whether sufficient
space is available to archive the data. At this point the system
provides enough information for the user's decision whether to archive
or not. It allows the archiving of a single folder, or a number
of folders in a single archiving session.
Industry
standard optical media are supported. Both 5 1/4 inch and 12 inch,
WORM and erasable optical disks can be used. In either case the
media can be used in stand alone drives or with a jukebox. The supported
optical disk drives are Hewlett Packard, SONY, Plasmon/Reflections,
Panasonic, Ricoh, and a number of other industry standard drives.
Jukeboxes from a number of suppliers using the above listed drives
are also supported. CD-ROM and CD-R are also supported.
The system
is able to display on VGA or SVGA, 14 inch color (1024 x 768) monitors,
and 19 inch or larger color (1600 x 1280) monitors. The system displays
documents of all sizes ranging from 3 x 5 cards to engineering drawing.
The viewing of computer generated reports of 132 columns as well
as 80 columns on the same monitors is possible.
The displayed
image can be zoomed. The image can be rotated at 90 degree intervals
in any direction. The image can be scrolled and panned at a very
fast pace. A magnifier glass about 2.5 inches x 2.5 inches can be
opened and a small portion of the image can be magnified for detailed
reading. Likewise, a miniature of the image can be displayed on
a window so that the pan and scroll feature can be used on the miniature
with concurrent movement of the main image.
The system
allows the user to go to the end of a multiple-page document with
a single key function, and jump to a certain page by keying the
page number. Pages are displayed instantaneously.
Scanned images
of all sizes do not need specialized hardware (decompression board
or special graphic boards) other that those video boards normally
used for the display monitor. The system decompresses the files
to be viewed in software, whether on a single station or on a number
of station on the network.
Multiple
pages from documents or folders can be viewed in multiple windows
on the monitor. Simultaneous viewing of the same file or document
on various stations on the network is possible if the user has permission
to view the document.
The system
allows the user to view documents of various formats from a single
folder, in their native formats, one after the other, launching
whatever program that is necessary for the format in question.
Prior to
displaying a document or content of a folder, the system caches
the file on a local disk or on an assigned portion of a shared disk
thereby freeing the optical media for access by other users. A helpful
toolbar is provided for easy manipulation of the viewed image.
A number
of high resolution laser printers are supported for retrieval of
the stored files to paper. Supported printers can provide printing
on 8 1/2 x 11 or 11 x 17 paper at various speeds depending on the
printers chosen by the user. In the fast printing mode, the first
print (8 1/2 x11) is delivered within five seconds after the print
request is made by the user. With network printing, without the
assistance of a video interface board, it is understood that the
first print will take longer than five seconds. All standard Windows
printers that are PCL5 compatible are supported. When the proper
raster plotter is attached to the system, it allows the printing
of scanned E size drawings back on E size paper. In fitting the
scanned image to the available paper size, the system maintains
the correct aspect ratio of the image and should not distort it.
Some of the supported printers are Hewlett Packard laser printers,
IBM laser printers, and most other that emulate the Hewlett Packard
series and support PCL5 language.
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COLD
Archiving
Printing